Ops note: Trade Show Services of San Antonio delivers Exhibit Storage and Refurbishment with our own crew, out of warehouse support, for trade shows at Pilgrim Center of Hope and the rest of the San Antonio market. We don't subcontract the core work. The foreman on your dock is our foreman. — the refurbishment
— the refurbishment
Execution priorities for Exhibit Storage and Refurbishment
- Field note: Pre-stage rigging, structure, and flooring the night before target time on Henry B. González jobs. — Exhibit Storage and Refurbishment
- Local note: Keep one project lead on the radio for dock calls, marshal questions, and floor changes. — Exhibit Storage and Refurbishment
- Ops note: Pull outbound bills of lading and empty stickers the morning of open, not strike day. — Exhibit Storage and Refurbishment
The buildings that host San Antonio events
the plan has to match the specific building.
Frost Bank Center: the Bexar County-owned arena has also hosted hundreds of concerts and special events since opening in 2002 and underwent a $110+ million renovation in 2015 to enhance the fan experience at all levels.
How San Antonio floor operations work
Labor in San Antonio runs venue-by-venue, not citywide.
Rigging policy at Henry B. is not open-ended.
San Antonio neighborhoods and event districts
Primary trade show cluster led by the Henry B.
Airport and Hill Country Expansion Markets runs across Airport Area, San Antonio, TX, Live Oak, TX, Schertz, TX.
Line items on a typical project
For programs that repeat, asset management becomes part of the engagement — storage, graphic rotation, refurbishment, and re-crating are planned rather than one-off.
Out of scope by default are show organizer fees, booth lease costs paid directly to the show, staff travel and per diems, and any custom software or data-capture tooling the client runs on its own stack. Those stay on the client side and plug into the project through coordination, not rebilling.
What working with us actually looks like on the ground
Production is where the plan meets the shop floor.
the morning of move-in.
Pricing and scheduling
Six variables drive the cost: custom versus rental, booth footprint and complexity, venue-specific labor and rigging fees, graphics scope and substrate, freight distance and timing, and the number of on-site supervision days.
A clean schedule starts 4 to 5 months out for custom work and 2 to 3 months for rentals. Shorter lead times are workable but push rush premiums and limit material choices.
What a successful project looks like
Most programs in San Antonio are evaluated on lead-capture volume, meetings booked on the floor, and qualified-pipeline attribution after the show. The booth is a means to those numbers — it is not the number itself.
Client teams sometimes want the booth to carry the pipeline on its own, but the best-performing programs treat the booth as a platform and put real operators on it. On-floor conversation discipline moves the KPIs more than any scenic decision.
Why choose a true San Antonio partner
Everything we do is tuned to deliver in this environment.
When a graphic fails at 5 a.m.
The San Antonio event landscape
Scope gets tighter; standards don't.
JW Marriott San Antonio Hill Country Resort & Spa adds 267,832 square feet of meeting and event space across 40 event rooms, giving the market a large-format resort option outside downtown.
Frequently asked questions for Exhibit Storage and Refurbishment
Do you work at Frost Bank Center?
Yes. The premier entertainment venue in South Texas, the Frost Bank Center is the home of the San Antonio Spurs (NBA) and the San Antonio Stock Show & Rodeo. Featuring over 10 event spaces, and once-in-a-lifetime experiences, this venue provides the perfect setting for your event needs such as company events, holiday parties, galas, or wherever your vision takes you! For more information go to frostbankcenter.com.
How does labor work in San Antonio?
It runs venue by venue. Rigging policy at Henry B. Is not open-ended.
How much lead time is ideal?
Custom builds run best with 16 to 20 weeks of lead time. Rentals take 8 to 12 weeks.
What information kicks off a project?
The show, the venue, the booth number, the dates, and a target budget range. From those, an initial scope and a realistic cost come back within a few days.
Who runs the booth on-site?
One named show-site lead runs the install, the show hours, and the strike. That person carries the floor plan and the punch list from crates to doors and reports up once a day.
Can the booth travel to the next city on our calendar?
Same structure, swappable graphics, standard crates.
What happens if something breaks during show hours?
The on-site lead handles it.